Attending a business conference is good for professional development. It offers a chance to meet industry leaders learn about new trends, and to expand your circle of contacts.
A checklist of networking essentials to bring when attending a business conference to ensure you get the most out of the event.
Business Cards are a must when attending a business conference
Business cards are a very useful tool in networking. Including a QR code that links to one’s LinkedIn profile is an option. As for the cards – consider using high-end materials or creative or unique designs on card. Also, use a cardholder will help sort cards and protect them.
A Professional and Polished Elevator Pitch
Introduce yourself concisely and confidently. Be ready. At a minimum, a 30-60 second elevator pitch should be an introduction of who you are, what you do, and why you do it.
Practice in advance to deliver it naturally and make a strong first impression. Tailor the pitch to your audience and event, emphasising how your expertise or business can add value to them. Avoid over rehearsing. Keep it more spontaneous and less rehearsed.
Notebook, Notes and Pen (or Digital Note-Taking App)
Having slides photographed is useful but handwritten notes will help you memorise the main points better.
If you prefer digital tools, apps like Evernote, OneNote, or Notion allow for organised and searchable notes. Note taking during sessions or after the networking conversations will help you to remember key points and follow up.
Make a note of action items, speaker insights or sometimes personal considerations.
Chargers and Power Bank
These days, one’s phone is can be lifeline when attending a business conference—for taking notes, and staying connected on social media. Bring a charger or power bank to keep devices charged while you are out during the day. Also it is advisable to bring a multi port USB charger if you need to charge multiple devices throughout the night. You might also want to bring extra charging cables and a plug adapter if you are crossing international borders.
Comfortable Yet Professional Attire
Dress in a way that is both comfortable and reflects the nature of the industry. As for conventions or conferences can be lengthy and require a lot of walking so you do need to wear comfortable shoes. A professional yet approachable look can boost confidence and make a great impression. Layering is also key—conference rooms can vary in temperature, so having a blazer or light sweater on hand can keep you comfortable. Take time to focus on grooming to make a neat and polished appearance.
LinkedIn App & Digital Contact-Sharing Tools
Make sure to update your LinkedIn profile before the event.
The LinkedIn app has a QR code feature that makes connecting quick and seamless. Digital contact-sharing tools like Popl or near field communication enabled business cards can help.
If using digital business cards – make sure they are compatible with multiple devices. Also, use conference hashtags when posting, and share your conference experiences on LinkedIn to increase your presence.
Snacks and Water
Conference days can be long, and sometimes meal breaks are short. Energy levels can be kept up on a trip with snacks like protein bars or nuts. Stay hydrated, bring a water bottle or portable cup. Choose small and easy to carry snacks that do not make a mess. Some conferences do offer food, but you will always be sure that if you have your own you will not be without food during long sessions.
Agenda & Key Sessions List
A plan should be created by reviewing the conference schedule. You should also highlight the key sessions, panels and networking events that you want to attend. This ensures you maximise your time and don’t miss critical opportunities. Note any workshop that is must attend and speakers and see if it is possible to set phone reminders. If the conference has an app, get it to manage schedules and receive real-time updates.
Confidence and a Positive Attitude
Besides material things, the right attitude is just as important. You should enter any conversation with interest and energy. Ask relevant questions, listen actively, and engage in meaningful discussions. Keep an open mind and be willing to introduce yourself to new people. This can help you expand your network and learn new things. Always remember to be polite and respectful. Avoid being judgmental — it’s a turnoff for others. Having self confidence and being interested in the other person can make a good impression and even lead to future collaboration.
Follow-Up Plan
Networking doesn’t end when the conference does. Have a plan for how to follow up with new contacts. Use personalised LinkedIn connection requests and follow up with an email or even a coffee chat to keep the conversation going. For example, refer specifically to certain topics you had discussed to make your follow-up more relevant. A well executed follow up can seal new connections and can even open new doors for future opportunities.
In Summary
Attending a business conference is a great way to make valuable contacts, to gain knowledge and to prepare for the future.
You should bring the essentials and use the right approach to networking to a convention to make the most of it and create a good impression.
What are your must-have conference essentials?
Share your thoughts in the comments below.
