Finding the cheapest accommodations when you are travelling for business is an important task to focus on. You may not realise how much a night in a hotel can eat into your profits.
How to book cheap accommodations?
This search for the cheapest accommodations can be tricky and frustrating, but with these tips, you’ll be able to find the accommodation that also satisfies your business travel needs.
Use online tools to compare prices of different accommodations.
Use online tools to compare prices of different accommodations. If you have an idea where you want to stay, check out the prices of other hotels in that area. In using online tools, you can see which one offers the best value for money.
If you don’t know where you would like to stay, try using TripAdvisor or Booking.com. These websites provide reviews from previous guests and a list of available rooms at various hotels in your destination city or town. You can also use Google Maps and search for nearby hotels for extra help when making your decision about where to stay.
Use an online tool like Kayak or Skyscanner to compare the prices of different accommodations in your desired location. These sites can tell you how much each property charges and even show photos of the rooms.
Look for discounts and special deals for business travellers.
Look for discounts and special deals for business travellers. Hotels or third-party booking websites such as Expedia and Booking.com can offer discounts. If you’re staying in a city where there will be other business visitors at the same time, you can also look online to see if there are any special deals available in that area. For example, during trade fairs or conferences, hotels may offer discounted room rates to attendees.
Check out all the options available in your destination city, such as hostels and bed-and-breakfast establishments rather than hotels. Many hostels now have private rooms with en suite bathrooms and all the amenities of a hotel room at much lower prices than a regular hotel room would cost. Bed-and-breakfast establishments are another option that may save you money on accommodation costs.
If you’re travelling to a city that has several airports within its vicinity (such as London), consider staying near one of them so that you don’t have to travel far.
Some hotels offer discounts or special deals for business travellers, especially if you have an extended stay. If there is no such offer available, ask about it before booking the room.
Make sure that there are good transport links nearby, so it is easy for you to get around town or between different locations during your stay. This includes public transport but also taxi services if needed.
Check what kind of amenities the hotel has to offer before booking it. For example, does it have swimming pools, gyms or restaurants? Are there any freebies, such as complimentary breakfast or Wi-Fi?
Consider staying in a serviced apartment or vacation rental.
Stay in an apartment instead of a hotel room if possible. This is especially good if multiple people are travelling together. If your stay will last more than one night, it is a good option because apartments often have kitchens where everyone can cook their meals instead of going out all the time (which can get expensive).
Serviced apartments are another excellent option for business travellers who don’t mind being away from the city centre — especially if you have colleagues coming with you who are staying nearby. Serviced apartments tend to have all the facilities you’d expect from an apartment (kitchen, bathroom etc.) but also include additional services like cleaning and laundry services that can save money on eating out or having someone come over.
Check out budget hotels in the area you will be visiting.
Research your options in advance. Check local listings.
Check out local websites like Craigslist or Airbnb. They have listings for affordable rooms worldwide — especially in Europe and Asia. The prices for accommodation may not be as low as what’s offered online, but sometimes some deals might be worth checking out in person.
Find a balance between price and location/amenities.
It’s not worth looking for the cheapest accommodations if it’s far from where you need to be. If there is no or very minimal public transportation available or it will take too long to get there by car, it might not be worth the savings.
Many travellers worry about spending too much on accommodation because they think it will leave them short on cash for other expenses during their trip. This is understandable, but it’s important to remember that you’ll probably spend more money on transportation than on your bed for the night. If you stay within walking distance of the business location or public transportation, you’ll save money on taxis and trains.
Look at hostels/guesthouses which are can be one of the cheapest accommodations you can get.
If you are travelling with colleagues, consider looking for a cheap place to stay in a shared dormitory or apartment. You can usually find places like this online or in local newspapers.
Try using Airbnb instead of booking a hotel room. Airbnb is an app that lets people rent out their homes or apartments as short-term rentals. You will often find better deals than booking directly with a hotel, and if you’re staying somewhere for more than one night, it may be worth checking out this option before committing yourself to pay for multiple nights in a hotel room!
Use rewards points/memberships to get discounts.
Many credit cards offer points and membership benefits used at hotels. If you have one of these cards, check out the terms and conditions before booking your flight or hotel room. Some cards give you points or membership benefits at certain hotels or chains, and some require minimum spending before they can be redeemed for free stays. But if you find an eligible card with good reward options, it’s worth looking into!
If you belong to any rewards programs or frequent flyer programs, it may be worth checking if any discounts are available for hotels around where you’re travelling.
Even if you don’t have loyalty points, you could purchase them using your rewards credit card and then redeem them at the hotel where you want to stay.
Ask around for recommendations.
Ask colleagues who have previously travelled for recommendations on where to stay to get the cheapest accommodations. If you can find someone who has remained at the same hotel as they can give you honest feedback about their experience there.
Ask friends and family members. If you know someone who lives near where you’ll be working or playing, ask them if they know of any deals on accommodation nearby — or better yet if they can host you!
Ask them if they can recommend any cheap hotels or hostels nearby so that you can avoid paying for transportation from the airport or train station into the city centre.
If not, maybe they know someone who does and can put in a good word for you with their contacts.
Try searching in a different currency.
If you’re travelling abroad and using a local currency, then search for the cheapest accommodations using that currency as well. Changing the currency on your room booking can make a big difference in price. Look into booking with a local partner who will offer accommodations at an even lower cost.
Book early and book late.
If you can, book your accommodation well in advance of your trip. Hotels tend to fill up quickly during peak travel seasons and famous festivals, so if you wait until the last minute, it could not be easy to find a room at an affordable price.
If you are travelling during the slow season (such as winter), many rooms are often available at discounted rates.
Book your flights and hotel at least six months in advance if you can. You’ll get the best deals this way. If you are flexible on where you’re going and when you check back regularly – sometimes travel, companies will release last-minute deals or special offers to fill empty seats and rooms that haven’t been booked yet.
Many of these suggestions to find the cheapest accommodations might seem like common sense, but they’re precisely the kind of common sense we sometimes forget to put into practice. You can use these techniques on the road to get a good room in a great area at an unbeatable price.
And since you’re going to be living and working in a different area for the duration of your trip, there’s no better time to do some research and find out about the best places in town!